Executive Assistant
Montego Bay Free Zone, Jamaica
Full Time
Experienced
Executive Administrative Assistant (Onsite – Montego Bay, JA)
Job Title: Executive Administrative Assistant
Compensation: $800.00 JMD/hour
Location: On-site at Cosán Connect, 1 Mangrove Way, Montego Freeport, Montego Bay, St. James, Jamaica
Full-Time Opportunities Available
Are you a detail-oriented professional with a passion for executive support and organizational excellence? Join Cosán Connect as an Executive Administrative Assistant, where you'll provide high-level administrative support to the President & COO and senior leadership team. In this fast-paced, dynamic role, you’ll manage complex calendars, travel coordination, executive meetings, and board-level presentation support—all while being a key connector across departments.
Why Choose Us?
Cosán Connect is part of the Cosán Group family, supporting healthcare innovation and operational excellence across multiple locations. At our Montego Bay office, you’ll be part of a growing, mission-driven team committed to driving healthcare access and impact. If you’re looking to make a meaningful difference behind the scenes while supporting top-tier leaders, this is your opportunity.
What You’ll Do
Calendar & Meeting Management:
What We’re Looking For
Required Qualifications
Compensation & Benefits
Work Environment & Requirements
If you're ready to support top leaders in a mission-driven company, apply today and become a key player in advancing Cosán’s operational excellence!
Job Title: Executive Administrative Assistant
Compensation: $800.00 JMD/hour
Location: On-site at Cosán Connect, 1 Mangrove Way, Montego Freeport, Montego Bay, St. James, Jamaica
Full-Time Opportunities Available
Are you a detail-oriented professional with a passion for executive support and organizational excellence? Join Cosán Connect as an Executive Administrative Assistant, where you'll provide high-level administrative support to the President & COO and senior leadership team. In this fast-paced, dynamic role, you’ll manage complex calendars, travel coordination, executive meetings, and board-level presentation support—all while being a key connector across departments.
Why Choose Us?
Cosán Connect is part of the Cosán Group family, supporting healthcare innovation and operational excellence across multiple locations. At our Montego Bay office, you’ll be part of a growing, mission-driven team committed to driving healthcare access and impact. If you’re looking to make a meaningful difference behind the scenes while supporting top-tier leaders, this is your opportunity.
What You’ll Do
Calendar & Meeting Management:
- Manage the calendar for the President & COO and select leadership team members.
- Schedule and coordinate recurring leadership meetings, all-hands, and strategic events.
- Maintain central oversight of executive PTO and time-off tracking.
- Oversee cadence and planning for key leadership forums: MBRs, QBRs, Board meetings, etc.
- Plan and book international and domestic travel, accommodations, and itineraries.
- Reconcile and submit expense reports in accordance with company policies.
- Organize virtual and in-person meeting logistics, including agendas, attendee coordination, and follow-up tracking.
- Arrange catering, venue setup, and AV support for on-site events and meetings.
- Compile executive and board-level presentations from multiple contributors.
- Maintain version control, formatting consistency, and submission timelines.
- Store and organize all board materials in a secure digital repository.
- Maintain executive files, templates, and leadership tools using OneNote, Teams, and/or SharePoint.
- Track and follow up on leadership and board action items.
- Compile pre-read packets and executive briefings.
- Serve as a key liaison between executives and cross-functional teams.
- Consolidate weekly leadership updates into an executive-facing summary.
What We’re Looking For
- Highly organized, detail-driven, and proactive.
- Comfortable working in fast-paced environments with minimal direction.
- Clear communicator with strong interpersonal skills.
- Fluent in managing calendars and logistics across multiple time zones.
- Experienced in maintaining confidentiality and discretion.
Required Qualifications
- 5–7 years of experience supporting executives or senior leadership, preferably at the C-suite level.
- Advanced Microsoft Office proficiency: Excel, PowerPoint, OneNote, Teams (SharePoint preferred).
- Strong verbal and written communication skills in English.
- Proven success managing international travel and executive schedules.
- Strong time management, organizational, and follow-up skills.
- Experience working with confidential materials and executive-level communication.
Compensation & Benefits
- Starting pay: $800 JMD per hour.
- Vacation, Sick Leave, and Company-Paid Holidays.
- Medical, Dental, Vision, and Life Insurance Plans.
- Transportation Allowance.
- Employee Referral Bonus.
Work Environment & Requirements
- Fully onsite at Cosán Connect, Montego Bay Free Zone.
- Standard business hours, Monday–Friday.
- Equipment provided by company.
- Must be able to work in a fast-paced, detail-oriented office environment.
- Must pass a background check and demonstrate professionalism at all times.
If you're ready to support top leaders in a mission-driven company, apply today and become a key player in advancing Cosán’s operational excellence!
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